Use mail merge to send bulk email messages. If you have a message to send to many people via email that you want personalized for each recipient, use mail merge. You can create a batch of personalized email messages that are formatted identically and use the same text and graphics. Only specific sections of the email message vary and are personalized. Mail merge—unlike broadcasting a message to a group of people—makes each recipient of the message the sole recipient. There are three documents involved in creating email messages using the mail merge process: Your main document. This document is your email message, it contains text and graphics (a logo or image, for example) that are identical for each version of the merged document. Your mailing list. ![]() This document contains the data that is used to populate information on the letter. Your mailing list has names, for example, and your main document is the email message that will be addressed to the names in your list. Your merged document. This document is a combination of the main document and the mailing list. Mail merge pulls the formation from the mailing list and puts it in your main document, resulting a personalized, merged document for each person on the mailing list. Step 1: Prepare your main document. Type the body of the email message you want to send to everyone in Word before you begin. If you’re telling people about an upcoming event, for example, include the name, date, time, and location of the event. Those event details are important for everyone to know. On the Mailings tab, in the Start Mail Merge group, choose Start Mail Merge > E- mail Messages. Step 2: Set up your mailing list. Use mail merge in Publisher to send a mailing to customers. The text of the mailing is the same, but the name and address changes for each customer. AutoMailMerge for Adobe Acrobat - mail merge software for filling PDF forms from Excel spreadsheets, text files and databases. Microsoft Access Mail Merge Email Multiple Recipients Without SharingIn order to send emails, a MAPI- compatible email program like Outlook or Gmail needs to be installed. If you're using Outlook MAPI, make sure your versions of Word and Outlook are the same. The mailing list is your data source. Send personalized email merging data and attaching PDF reports directly from your Microsoft Access database with Total Access Emailer from FMS. It can be a directory of Outlook contacts, an Access database, or an Office address list. It contains the records that Word uses to pull information from to build your email messages. Tips. Step 3: Link your mailing list to your email message. Now it’s time to choose your recipients from a data source (an address list). Make sure your data source has a column for email addresses and that there's an email address for each person you’re sending the email to. On the Mailings tab, in the Start Mail Merge group, choose Select Recipients, and then choose an option. Do one of the following: If you don’t have a mailing list, choose Type a New List and create one. Then browse to your list and choose Open. Choose File > Save as. In the File name box, type a file name, and then choose Save. Edit your mailing list. If you’re sending email messages to everyone on your list, go to Step 4: Add personalized content to the email message. If you want to send emails only to certain people on your list you can narrow the list, use the steps under Edit your mailing list. The best practice for adding these details is to insert merge fields in your main document. On the Mailings tab, in the Write & Insert Fields group, choose Address Block. In the Insert Address Block dialog box, choose a format for the recipient's name as it will appear in the email. Choose OK to insert the merge field. In the Write & Insert group, choose Greeting Line. In the Insert Greeting Line dialog box, choose the format you want to use. Choose OK to insert the merge field. Choose File > Save to preserve your email. Note: You'll need to format your email manually after inserting fields. You can also add other fields from your data source to your email message. For more information, see Insert mail merge fields. Verify merge field names. Make sure Word finds the names and addresses in your mailing list. On the Mailings tab, in the Write & Insert Fields group, choose Match Fields. Tip: Merge Fields also can be opened from the Insert Address Block dialog box you used to add an address block to the main document. In the Match Fields dialog box, verify that the record fields that appear in the list match the names of column headings for records in your mailing list data source. Note: There are two columns in the dialog box. The left column is a list of common names in a business record for example. The right column is the field name for the common name that is mapped to a column heading in your data source file. Do one of the following: If the field names shown match column headings you used for records in your mailing list data source, do nothing. Repeat as necessary. Choose OK. Format mail merge fields. To change the font, size, or spacing of the merged content, select the merge field name and make the changes you want. On the Mailings tab, in the Preview Results group, choose Preview Results to switch from the merged results back to the mail merge fields in your letter. Choose the merge field name. On the Home tab, choose the font and the font size you want to use. On the Page Layout tab (Word 2. Layout tab (Word 2. Note: Because Word treats each line in an Address Block as a paragraph, you might want to reduce the spacing between the lines. Step 5: Preview and finish. After you add merge fields to your main document, you’re ready to preview the merge results. When you’re satisfied with the preview, complete the merge. Choose Preview Results, and then choose the Next. Tip: To go to the start of the list, choose the First. Last. record button. Choose Finish & Merge > Send E- mail Messages. In the To box, choose the name of the email address column in your list. Note: Word sends an individual message to each email address. You can’t Cc or Bcc other recipients and you can’t add attachments to the email. In the Subject line box, type a subject line for the message. In the Mail format box, choose HTML (the default setting) or Plain text to send the document as the body of the email message. Important: If you send the email message as Plain text, the main document won’t include any text formatting or graphics. Under Send records, do one of the following: Accept the default setting to merge and send All records. Choose Current record and only the record viewable on your screen is sent the message. Choose the last option, and in the From box, enter the record number to begin the merge, and in the To box, enter the record number to end the merge. Note: An email is not sent to anyone with a record number excluded from the From- To range. Choose OK to run mail merge. Step 6: Save the personalized message. Save the email message if you plan to use it for another mail merge. When you save the main document, you also save its connection to the data source you chose. The next time you open the main document, Word prompts you to choose whether to keep the connection to the data source. If you choose Yes, the document opens showing information merged with the first record. If you choose No, the connection between the main document and the data source is broken. The main document for the email becomes a standard Word document.
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The Best Parental Control Software of 2. Modern kids have never known a time when they couldn't connect to the entire world using the Internet. They're probably more at home online than you are. The problem is, there are things on the Internet that you'd rather they didn't encounter. Sites promoting violence. ![]() Sites full of hate. Pornographic sites that promote a skewed notion of human sexuality. You can't supervise every moment that they're surfing the Web on a PC, much less on a smartphone or tablet. That's where parental control software comes in, with the ability to filter out unwanted content, limit screen time, and in some cases monitor social media interactions. Note that these applications can't substitute for good communication. If you don't want your kids to visit certain kinds of sites, talk to them about your concerns. And do take time to convince older kids that you'll respect their privacy while monitoring their online actions. Otherwise, you can be sure they'll find ways to evade even the most sophisticated system. Parental Control Basics. Most parental control tools include content filtering—the ability to block access to websites matching unwanted categories such as porn, violence, and hate. This type of filtering only really works if it's browser- independent, and full coverage requires filtering secure (HTTPS) traffic. With no HTTPS filtering, a smart teen could bypass the system using a secure anonymizing proxy website like Mega. Proxy or Hide My Ass. Access scheduling is another very common feature. If Google Chrome no longer works in Windows 7, you will need to troubleshoot for problems in three areas: the browser, other software and your settings in Windows 7. Bottom Line: With configuration and reporting moved to the Web, ContentWatch Net Nanny 7 is fully at home in the modern multi-device world of parental control, and it. Some applications let parents set a weekly schedule for Internet access, some control computer use in general, and some offer both as choices. A daily or weekly cap on Internet usage can also be handy. Devices, Devices, Devices. Long gone are the days when a single parental control utility on the singular Family PC sufficed. Modern kids use all kinds of Internet- connected devices, and modern parental control systems must keep up. Before settling on a particular parental control utility, you'll want to make sure that it supports all of the device types found in your household. While all the products in the chart above support Windows, support for Mac OS, Android, and i. OS varies. Check, too, that any limits on the number of child profiles or devices won't be a problem. And if your kids are strictly mobile, take a look at our roundup of mobile- centric parental control apps. If getting parental control coverage installed on each of your family's devices starts to seem too difficult, consider a whole- network solution. These systems perform content filtering at the router level, so your settings affect every device on the network. Naturally you don't get the same fine level of control and detailed monitoring that you get with a local agent on each device, but wow, is it ever simple! Social Media Tracking. As the kids get older, content filtering may start to seem pointless. Hey, you let them watch Game of Thrones, right? At some point you start to worry more about their interaction with the wide, wide world. Sure, if their friends come over to play Street Fighter V or Guilty Gear Xrd in person, you can at least meet them. But what about friends on social media? Who are they, really, and what are your kids discussing with them? That's where social media trackers come in. Typically you have the option to limit your view to posts and interactions that contain words or phrases that might indicate something inappropriate. Also typically, if you really want to you can dig in and see everything. In most cases, installation of social media tracking requires that you know your child's login credentials, or that you convince the child to log in and install the tracker's app. Disabling this kind of data collection is a snap for the child, so here, more than ever, you need to get agreement from your child. Remote Notification and Management. With most parental control systems, you can opt to receive notification via text or email when your child tries to visit a blocked site, makes a post using iffy language, or otherwise bends the rules. Some of these tools let kids remotely request parental override to unblock a particular site, or get extra time online to finish homework. In most cases, you manage your parental control system by logging in to an online console. From the console, you can tweak settings, review activity reports, or respond to a child's override request. And any changes you make propagate to your children's devices when they connect to the Internet. Advanced Features. When you get beyond the basics, parental control systems start to diverge, with many advanced features to help them stand out from the crowd. Some limit access to games, TV shows, and movies based on ratings. Some let parents control just who the kids can chat with via various instant messaging systems. Blocking specific applications is another advanced feature, as is forcing Safe Search on popular search portals. You'll also find advanced versions of standard features. For example, the best content filters don't just use a database of categories. They analyze page content in real time so that, for example, they can allow access to a short- story site but block the erotica. To learn about these advanced features, and to make an informed choice for your own family, you'll need to read our full reviews. MSRP at Bottom Line: With configuration and reporting moved to the Web, Content. Watch Net Nanny 7 is fully at home in the modern multi- device world of parental control, and it still has the best content filtering.. Read Full Review$4. MSRP at Bottom Line: Symantec Norton Family Premier lets parents track and manage their children's use of Windows, Android, and i. OS devices. Its completely Web- based configuration and wealth of features make it .. Read Full Review$9. MSRP at Bottom Line: The Circle with Disney security appliance, controlled by a simple mobile app, provides parental content filtering and time limits for every device in your home network. Read Full Review$3. MSRP at Bottom Line: You configure Mobicip's parental control options online, and a local agent enforces the rules on your children's devices. In testing, we hit a few communication problems, but overall it's a .. Read Full Review$1. MSRP at Bottom Line: Kaspersky Safe Kids offers well- rounded, very affordable parental control and monitoring, and it doesn't limit the number of child profiles or devices you can cover. It's an excellent choic.. Read Full Review$4. MSRP at Bottom Line: With Qustodio Parental Control 2. PC, Mac, i. OS, Android, or Kindle devices. Its rich feature set and clever social media tracking .. Read Full Review$1. MSRP at Bottom Line: Have kids on the Web? Clean Router replaces your home router to apply parental control and monitoring to every device on your network. Consider using it in conjunction with .. Read Full Review$1. MSRP at Bottom Line: A u. Know. Kids Premier subscription gets you comprehensive insight into your children's social communication via smartphone and popular social networks. Just don't expect a full range of.. Read Full Review. 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